To assure your employee anonymity. . .
An Outside Source. Your agency has contracted
with The University of Texas at Austin to serve as an outside, objective, and secure
source for compiling the perceptions of employees. Your responses remain in the
sealed return envelope until we collect and scan the data or are transmitted directly to
our secure survey at the university.
Anonymity Statement. The administrators of
the survey and The University of Texas at Austin take very seriously (for both ethical and
legal reasons) the assurance of anonymity stated on the survey instrument, the web site,
and the cover notice sent to employees.
The Code Number. Each survey
instrument is coded for security purposes. The code is used for both validating a
scanned survey instrument or as an access code for the on-line version. The code is
used to insure a valid survey instrument and is not associated with a specific individual.
Coding surveys is a standard and necessary measure to eliminate duplication,
fraudulent responses, survey validity, and process reliability. Please note, that a
valid survey must have a code number to be counted.
The Demographic Questions. The demographic
information is specific and is used for research purposes. Part of conducting a survey is
determining whether or not there is bias on items based on demographic characteristics.
Demographic data is returned to agencies as summed numbers, such as the
number of men and women who responded. If you feel uncomfortable with any
demographic item, please feel free not to answer it. If any category or combination of
categories (demographic or organizational codes) on the survey contains less than 5
individual responses, that data for that specific category or combination will not be
returned to the organization. For example, if there are only four men in the
organization, the male responses would be counted in the organizational as a whole
responses, but the perceptions of just the men in the organization could not be provided.
The On-line Survey. To assure anonymity
while taking the on-line survey, the access code number you have is not associated with
you as an individual. It is used only to insure a valid on-line response.
Furthermore, no specific information regarding you computer's IP address, time or
location, is collected by our on-line data system. If you feel uncomfortable using
your desktop machine, consider using a common internet terminal at work, the public
library, or any computer with internet access.
The
Survey of Organizational Excellence Home Page
Last Update: November 12, 1999
Questions and comments to: soe@uts.cc.utexas.edu
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